FAO Supported Food Distribution

Introduction

The North Eastern States in Nigeria, namely Adamawa, Borno and Yobe State respectively experienced severe Boko Haram insurgency attacks in late 2014 which took the lives of so many people, rendered many displaced and majority lost their belongings/source of livelihoods.

Adamawa state shares international border with the Republic of Cameroun. It has a total population of 4,123,016 inhabitants in 2015. Adamawa State comprises of 21 LGAs, with 226 wards.

Following the insurgency attacks, the Northern part of Adamawa State was greatly affected with seven (7) Local Government Areas (LGAs) completely displaced. The Food and Agricultural Organization decided to assist 1,220 Households affected, by providing food basket aid to the vulnerable persons through the use of food voucher system.

Adamawa State Primary Health Care Development Agency identified the most vulnerable people based on the criteria set in the project agreement by the Food and Agricultural Organization. Beneficiaries were identified in the following LGAs, which are Maiha, Michika, Mubi North and Mubi South respectively. The entire project covered 3 consecutive months (i.e. June to August 2015) food distribution to the identified beneficiaries.

State Technical Team consisting of the Chairman SPHCDA, DPRS SPHCDA, DCHS SPHCDA, DDCI SPHCDA, State Nutrition Officer, Director Finance ADSPHCDA, Director ADSEMA, PBF Consultant, Project Consultant, OPM Representative, FAO Local Staff, IRC Representative, ICRC Representative, Co-opted members, Secretariat staff met at the board room of the Adamawa SPHCDA and drafted the proposal for food distribution to FAO Abuja Country Office.

Food Distribution

Identification and registration of very vulnerable households of Internally Displaced People with many young children and pregnant and lactating women

Produce list of beneficiary households by wards

The expected outcome is to produce list of beneficiary households by wards. The State Steering Committee met at the boardroom of the ADSPHCDA on 25th June 2015 and discussed the modalities for the implementation of the project.

It was agreed at the meeting that beneficiary identification should be at the level of the health facility level by the facility management committees and at the community level by the Ward Development Committees through their respective already functioning indigent committees. The identification criteria were reviewed and agreed upon. Forms for beneficiary identification were drafted and the beneficiary quota for each health unit was determined and noted for onward communication.

Distribute food vouchers to beneficiaries for redeeming with selected supplier(s) during the months June, July and September and monitor redemption process to ensure its efficacy.

Identification and training of 6 verifiers/LGA

Six verifiers per LGA were identified and trained by the LGA teams at their respective LGAs. These verifiers visit each identified beneficiary household for distribution of food vouchers and baseline assessment of the nutrition status of the household.

Monthly distribution of Food Vouchers to beneficiary households

The Food Distribution Project identified vulnerable people based on the criteria set in the project agreement. The project beneficiaries were identified in the following LGAs; which are Maiha, Michika, Mubi North and Mubi South respectively. The entire project covers 3 consecutive months (i.e. June to August 2015) food distribution to identified beneficiaries.

A total of 1,219 food vouchers were distributed within the LGAs as follows:

  • Maiha: 190 Vouchers
  • Michika: 476 Vouchers
  • Mubi North: 286 Vouchers
  • Mubi South: 267 Vouchers

Monthly verification/supervision of Food Supply by Food vendors.

The verifiers visit each of the food vendor’s distribution point to verify the quantity and quality of the food ration to be distributed to the beneficiaries. This happed each month during the food distribution exercise as part of quality assurance.

Reconcile vouchers redeemed by food suppliers with counterfoils and submit to FAO Country Office for payments.

Training of LGA Coordinators

The Executive Chairman of Adamawa State Primary Health Care Development Agency (ADSPHCDA) had a meeting with the Local Government PHCA Executive Secretaries of the concerned LGAs and briefed the team on the process of identification of desired beneficiaries. The LGA-PHC Authority headed by the Executive Secretaries later trained one technical staff from each Ward on the use of the Vulnerability identification template that captured the weight as Baseline information of each Beneficiary.

Monthly Ward Development Committee Meetings for reconciliation

Ward Development Committees (WDC)

  • Each ward already has an existing ward development committees, whose membership includes:
    • A ward/clan head
    • Health Facility Manager
    • Influential stakeholder
    • Chairman of village community development
    • Head master of domiciled in the ward
    • Senior Agricultural extension worker
    • Community development officer
    • Representative of occupational groups religious groups, NGOs, women and youth groups, international organisations
    • Media practitioner
    • Retired security personnel

The LGA PHCA sensitised the members of the WDCs on the project. This gave them a better description of the project and also gave them a sense of belonging to embrace the project. Subsequently, the committees met on monthly basis and reviewed progresses, they assisted in overcoming some of the minor local challenges faced in identification of beneficiaries, communicating with them and ensuring the enlisted beneficiaries were not short charged.

Monthly LGA Steering Committee Meetings for validation

Local Government Steering Committees

  • The Local Governent Steering Committee consisting of 25 persons drawn from the relevant sectors involved food and food related interventions for the internally displaced person. It provided the overall guidance on the implementation of the project in that particular LGA. They met on monthly basis and reported through their respective chairmen to AD-PHCDA.
  • They were Chaired by the Executive Secretaries, LGA Primary Health Care Development Authorities and included the following as members:
    • LGA Nutrition Officer
    • The verifiers (2)
    • LGA Chairman or Representative
    • District Head
    • Representative of Muslim faith
    • Representative of Christain faith
    • Representative of women
    • Social Welfair Officer for the LGA
    • Representative of Local NGOs
    • Coopted members
    • Secretariat staff

Monthly State Steering Committee for reporting

State Steering Committee

  • The State Steering Committee consisting of 25 persons drawn from the relevant sectors involved food and food related interventions for the internally displaced person. It provided the overall guidance on the planning and implementation of the entire project. It met on monthly basis and reported through its chairman to FAO.
  • It was Chaired by the Chairman, Adamawa State Primary Health Care Development Agency and included the following as members:
    • Executive Secretary ADSEMA
    • Executive Secretary ADSPHCDA
    • Perm Sec MoH
    • Perm Sec Women Affairs
    • Perm Sec Information
    • Perm Sec Local Government Affairs
    • Perm Sec Agriculture
    • Secretary ADSPHCDA
    • Head, Socio-Economic Empowerment Programme
    • Head, IRC
    • DPRS ADSPHCDA
    • State Nutrition Officer
    • FOA Local Staff
    • Project Consultant
    • Secretariat staff

Monitor project implementation and impact with other partners and submit short monthly progress reports to FAO Country Office.

Training of Counter verifiers

Fourteen counter-verifiers were trained on sampling and counter-verification methodology using adapted tools of the existing Performance Based Financing (PBF) implementation in ADSPHCDA through the World Bank assisted Nigeria States Health Investment Project (NSHIP) in a 2-day workshop held at Jokems Airport View Hotel, Jimeta-Yola.

Monthly Counter Verification of LGA reconciled reports

30HH/LGA/Month were sampled and counter-verified. The results confirmed the sincerity of the entire system in reporting the actual events that transpired during the entire exercises and confirmed the attainment of the objectives of the project.

Prepare and submit final report of the project.

1 day Technical Review Meeting (25 persons)

State Technical Team consisting of the Chairman SPHCDA, DPRS SPHCDA, DCHS SPHCDA, DDCI SPHCDA, State Nutrition Officer, Director Finance ADSPHCDA, Director ADSEMA, PBF Consultant, Project Consultant, OPM Representative, FAO Local Staff, IRC Representative, ICRC Representative, Co-opted members, Secretariat staff met at the board room of the Adamawa SPHCDA, analysed the data collected at various levels of the project implementation and reviewed the report presented by the Project Coordinator. The team finalized the report to be sent to the FAO Abuja Country Office.

Food Voucher Post-distribution Monitoring

At the end of the third round food distribution a post-distribution monitoring template was used to get the perception of the beneficiaries concerning the food project. The State team together with the LGA PHC Authority identified and trained different survey enumerators to carry out the post distribution Monitoring. Each survey enumerator was drawn from each ward.

Data Entry

For simplicity and standardization, the data entry template was designed in Microsoft Excel in such that the results will be automatically computed once data entry has been inputted. The database captured the weight of each beneficiary before and after the final food distribution, as well as the Mid-Upper-Arm Circumference (MUAC) in the case of Malnourished Under-five Children.

Quantity of Food items distributed to each beneficiary

  • Rice -           25kg
  • Millet -           25kg
  • Beans -           20kg
  • Sugar -           5kg
  • Maggi -           1 Sachet
  • Salt -           2kg
  • Vegetable oil - 2kg
  • Palm oil - 2kg     
  • Maize -           25kg